Fujifilm products M-Files
Stop searching. Start working.
Every office runs on documents: contracts, invoices, forms, approvals, emails. M-Files is an information management platform that organizes all of them by what they are, so the right document is always one search away.
M-Files
Intelligent information management
The problem
Does any of this sound familiar?
- “Which one is the latest version?”
- The contract is in someone’s email, or on someone’s laptop.
- Invoices and approvals wait on a desk because nobody knows who is next.
- New staff cannot find anything without asking three people.
- Files sit in folders, shared drives, email, and other systems, and no one can search them all.
- When an auditor or a client asks for a record, it takes days to pull together.
Industry studies from 2001 to 2013 (IDC, McKinsey, Gartner) estimated that office workers lose hours every week looking for information. The methods differ, so I do not quote one exact number. The pattern is clear, though: the more documents a business has, the more time it loses.
How it works
What it is, not where it is.
Most offices sort files into folders. A document can only live in one folder, so people have to remember where. M-Files describes each document with simple details, called metadata, such as client, project, type, and status. Then the document appears wherever it is relevant.
One document, found three ways, with no copies. Change its status and every view updates.
What you get
Everything your team needs to find, use, and protect documents.
Organize by metadata
Classify documents by client, project, type, or status instead of hunting through folders.
Search across systems
Find files and information across different systems and repositories from one place.
Views that fit each person
Built-in and personal views put the documents that matter to you at the top.
Workflows and approvals
Documents move to the right person automatically, with tasks, reminders, and alerts along the way.
Version control
Keep drafts and final versions straight, so staff always work from the latest approved one.
Work on any device
Open and use your content anywhere, from a computer or a phone.
Share with people outside
Collaborate with clients and partners while you stay in control of who sees what.
Permissions and audit trail
Access can depend on a person’s role, and the system keeps a record of activity on your documents.
AI assistance
M-Files offers AI features, including Aino, that work from your own organized and governed information.
In every department
Where M-Files earns its place.
Finance
Invoices go to the right approver based on amount, vendor, or department, with reminders and a record of every step.
Human resources
When a new hire is added, tasks go to HR, IT, and the manager, and signed documents are tracked in one place.
Contracts and legal
Contracts move from draft to review to approval to renewal, with reminders before they expire.
Quality and compliance
Procedures are versioned and reviewed, so staff only see the latest approved copy.
Sales and projects
Emails and files are filed by client or project, so the whole story is in one place.
Operations
Routine paperwork follows the same steps every time, with less chasing and fewer mistakes.
Works with what you have
No need to start over.
M-Files connects to the tools your team already uses, including Microsoft 365 (Teams, SharePoint, Outlook, Word, Excel, PowerPoint), Salesforce, SAP, Google Workspace, and network folders. Fujifilm notes that you can see documents together with related records, such as customer data in an ERP or CRM system, without having to migrate anything.
So your team keeps its routines, and the documents finally have a home.
Security and control
Built to protect your records.
Right people, right access
Permissions follow roles, so people see what they should and nothing more.
A record of what happened
An audit trail and version history show who did what, and when.
Choose how it runs
M-Files can run in the cloud, on your own servers, or as a mix of both.
M-Files lists ISO/IEC 27001, SOC 2, and GDPR among its compliance credentials. Check the current details with Fujifilm before you rely on them for your own requirements.
Proof
Used by thousands of organizations, including right here in the Philippines.
6,000+
Organizations worldwide use M-Files, according to M-Files.
A local example
A mid-size agricultural solutions distributor in the Philippines worked with Fujifilm Business Innovation to set up M-Files around its own workflows.
What changed
Automated reports on monthly, quarterly, semi-annual, and annual schedules, fewer manual steps, and better staff adoption.
Watch a customer success story
VDA, a company that provides design and engineering services for elevators and escalators, shares how M-Files gave its team more flexibility with documents and made the business more efficient.
Customer story video provided by M-Files.
Getting started
From paper and folders to one organized system.
Digitize and gather
Paper records are scanned, and files are collected from folders, drives, and email.
Organize and automate
Your documents get the right details, and your approvals become workflows that follow your own routine.
Protect and grow
Access rules and records keep everything safe, and your team gets training to make it a habit.
This is why it fits with what 2021 SOLUTECH OPC does: Digitize. Archive. Secure.
Questions
Common questions.
Do we have to move all our files first?
No. M-Files can work across your existing systems and repositories, so you can start without a big migration.
Is it only for big companies?
No. One local example is a company of about 100 to 300 employees. Any team that handles a steady flow of documents can benefit.
Cloud or on our own servers?
M-Files offers cloud, on-premises, and hybrid options.
Can staff use it on their phones?
Yes. You can access your content from any device.
How much does it cost?
It depends on your number of users and your needs. Send me a message and I will help you ask for a quote from Fujifilm Business Innovation Philippines.
Learn more
Product details here come from Fujifilm Business Innovation Philippines and M-Files, and may change. Please confirm details with me before ordering. M-Files is a trademark of its owner.
Get in touch
Ready to put your documents in order?
Tell me how your team handles documents today. I will help you see whether M‑Files fits and what the next step is.